Associate - Admin Support (PRO)

Job Title: Associate - Admin Support 
Service Line / Team: PRO

We at BDO in UAE are a diverse group of individuals from many cultures, and we share a common ambition: to make a difference and be the spontaneous choice in the industry. We have an excellent Partner–to–staff ratio and an encouraging gender ratio, giving you more flexibility and high priority on mentorship and professional development.

At BDO, we understand that being the leader in exceptional client service begins – and ends – with exceptional regard for our people. Relationships matter in our work and interactions with clients and how we work and interact with each other. What differentiates BDO as an employer is our focus on relationships.

Position Overview

We are looking to hire an Associate to join our Corporate Advisory team. This role involves end-to-end assistance with government-related processes and administrative support within the department. The successful candidate will be responsible for coordinating PRO services such as submitting and collecting documents from government authorities, assisting with visa processing, handling document attestations, and supporting the internal team with record-keeping and basic documentation.

Your opportunity

• Submitting and collecting documents at government departments, Free Zones, and mainland authorities for company formation, visa processes, and other business services.
• Assisting with visa applications including employment, investor, dependent, and Golden Visas.
• Supporting the process of document attestation and legalisation through embassies and UAE authorities (MOFA, Notary Public, etc.).
• Coordinating the issuance and renewal of Tax Residency Certificates.
• Updating client records and key data in the company’s ERP system in a timely and accurate manner.
• Assisting the team in preparing and issuing invoices and internal documentation like board resolutions, appointment letters, and power of attorney documents.
• Ensuring timely tracking of visa, licence and document expiry dates for renewal or cancellation processes.
• Providing general support to team members across the department as required for day-to-day operations.

Key attributes

• Strong organisational skills with a high attention to detail and accuracy.
• Professional and reliable with the ability to handle sensitive documents and deadlines.
• Clear and confident communication skills in English (Arabic is a plus).
• Flexible, proactive, and able to work independently with minimal supervision.
• Willingness to work on-site, visit government offices when needed, and handle time-sensitive requests.

Key qualification & experience

• Bachelor's degree or diploma in Business Administration or a related field.
• 2-3 years of experience in a similar role involving PRO support, admin, or government liaison tasks in the UAE.
• Sound understanding of UAE government procedures, including Free Zone and Mainland company formation, visa issuance, and attestation processes.
• Familiarity with portals such as MOHRE, GDRFA, Free Zone systems, and the Federal Tax Authority (for TRCs).
• Competence in Microsoft Office (especially Word and Excel) and experience with ERP systems or CRMs.
• Valid UAE driving licence is mandatory